DATA PROCESSING ADDENDUM
This Data Processing Addendum (“Addendum”) forms part of the Master Subscription Agreement (the “Agreement”) is made and entered into as of (the “Effective Date”) between PLANFUL, INC. (“Planful”) and (“Company”) (collectively the “Parties”).
- Subject Matter and
- Subject This Addendum reflects the Parties’ commitment to abide by Applicable Data Protection Laws concerning the Processing of Client Personal Data in connection with Planful’s execution of the Agreement. All capitalized terms that are not expressly defined in this Data Processing Addendum will have the meanings given to them in the Agreement. If and to the extent language in this Addendum or any of its Exhibits conflicts with the Agreement, this Addendum shall control.
- Duration and This Addendum will become legally binding upon the Effective Date of the Agreement or upon the date that the Parties sign this Addendum if it is completed after the effective date of the Agreement. Planful will Process Client Personal Data until the relationship terminates as specified in the Agreement. Planful’s obligations and Client’s rights under this Addendum will continue in effect so long as Planful Processes Client Personal Data.
For the purposes of this Addendum, the following terms and those defined within the body of this Addendum apply.
- “Applicable Data Protection Law(s)” means the Applicable Data Protection Law(s) International and the
Applicable Data Protection Law(s) US, each as defined below.
- “Applicable Data Protection Law(s) International” means the relevant data protection and data privacy laws, rules and regulations to which the Client Personal Data are “Applicable Data Protections Law(s)” shall include, but not be limited to, the EU General Data Protection Regulation 2016/679 (“GDPR”) and the
U.K. Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019
(“UK GDPR”), in each case as amended or superseded from time to time.
- “Applicable Data Protection Law(s) US” means applicable U.S. federal and state privacy laws and their implementing regulations, as amended or superseded from time to time, that apply generally to the processing of Client’s Personal Data.
- “Client Personal Data” means Personal Data Processed by Planful pertaining to Client’s business and related to individuals located in the European Economic Area and California. The Client Personal Data and the specific uses of the Client Personal Data are detailed in Exhibit A attached hereto.
- “Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly
with others, determines the purposes and means of the Processing of Personal Data.
- “Personal Data” shall have the meaning assigned to the terms “personal data” or “personal information” under
Applicable Data Protection Law(s).
- “Planful Account Data” means Personal Data that relates to Planful’s relationship with Client, including but not limited to, the names or contact information of individuals Client has associated with its account. Planful Account Data also includes any data Planful may need to collect for the purpose of managing its relationship with Client, identity verification, or as otherwise required by applicable laws and regulations.
- “Planful Usage Data” means Services usage data and configuration metrics collected and processed by Planful in connection with the provision of the Services, including without limitation data used to identify the source and destination of a communication, activity logs, and data used to optimize and maintain performance of the Services, and to investigate and prevent system abuse.
- “Process” or “Processing” means any operation or set of operations which is performed on data or sets of data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment or combination, restriction, erasure, or destruction.
- “Processor” means a natural or legal person, public authority, agency or other body which Processes Client
Personal Data on behalf of Client subject to this Addendum.
- “Security Incident(s)” means the breach of security leading to the accidental or unlawful loss, unauthorized disclosure of, or access to Client Personal Data Processed by Planful.
- “Sell”, and “Share” shall have the same meanings as set forth under Applicable Data Protection Law(s)
- “Services” means any and all services that Planful performs under the Agreement, including Application
Services.
- “Service Provider” shall have the same meanings as set forth under Applicable Data Protection Law(s)
- “Swiss Addendum” means the Swiss Standard Contractual Clauses Addendum as set out in Exhibit E of this
- “Third Party(ies)” means Planful’s authorized contractors, agents, vendors and third party service providers
(i.e., sub-processors) that Process Client Personal Data.
- “UK Addendum” means the International Data Transfer Addendum to the EU Commission Standard Contractual Clauses set out in Exhibit D of this Addendum.
- Data Use and
- Roles of the Parties. The parties acknowledge and agree that with regard to the processing of Personal Data, Client may act either as a Controller or Processor and, except as expressly set forth in this Addendum or the Agreement, Planful is a Processor.
- Compliance with Laws. Client Personal Data shall be Processed in compliance with the terms of this Addendum and all Applicable Data Protection Law(s).
- Documented Instructions; Processing of Personal Data. Planful and its Third Parties shall Process Client Personal Data only in accordance with the documented instructions of Client or as specifically authorized by this Addendum, the Agreement, or any applicable Statement of Work. Planful will, unless legally prohibited from doing so, inform Client in writing if it reasonably believes that there is a conflict between Client’s instructions and applicable law or otherwise seeks to Process Client Personal Data in a manner that is inconsistent with Client’s instructions. Client shall ensure that Planful’s processing of Personal Data in accordance with Client’s instructions will not cause Planful to be in breach of the Applicable Data Protection Law(s). Client is solely responsible for the accuracy, quality, and legality of (i) the Client Personal Data provided to Planful by or on behalf of Client, (ii) the means by which Client acquired any such Client Personal Data, and (iii) the instructions it provides to Planful regarding the processing of such Client Personal Data. Client shall not provide or make available to Planful any Client Personal Data in violation of the Agreement or Applicable Data Protection Law(s).
- Authorization to Use Third Parties. To the extent necessary to fulfill Planful’s contractual obligations under the Agreement or any Statement of Work, Client hereby authorizes (i) Planful to engage Third Parties and (ii) Third Parties to engage sub-processors. Any Third Party Processing of Client Personal Data shall be consistent with Client’s documented instructions and comply with all Applicable Data Protection Law(s). Client consents to Planful appointing sub-processors listed in Exhibit C and https://planful.com/sub-processors/. Planful will notify Client of any changes to this list if the Client signs up for notices through the Sub-Processor URL. Following such notice period, Client has 10 days to object on reasonable grounds to the use of such sub-processor. Parties agree to work in good faith on resolving any objections to the use of sub-processors by Planful.
- Planful and Third Party Compliance. Planful agrees to (i) enter into a written agreement with Third Parties regarding such Third Parties’ Processing of Client Personal Data that imposes on such Third Parties (and their sub-processors) data protection and security requirements for Client Personal Data that are compliant with Applicable Data Protection Law(s) and are substantially similar to those set out in this Agreement; and
(ii) remain responsible to Client for Planful’s Third Parties’ (and their sub-processors if applicable) failure to perform their obligations with respect to the Processing of Client Personal Data.
- Confidentiality. Any person or Third Party authorized to Process Client Personal Data must agree to maintain the confidentiality of such information or be under an appropriate statutory or contractual obligation of
- Personal Data Inquiries and Requests. Planful agrees to comply with all reasonable instructions from Client related to any requests from individuals exercising their rights in Client Personal Data granted to them under Applicable Data Protection Law(s) (“Privacy Request”). To the extent permitted by law, Planful will notify Client of a Privacy Request without undue delay. If Planful receives a Privacy Request in relation to Client Data, Planful shall direct the data subject to submit their request to Client. Client will be responsible for responding to such request. Client is solely responsible for ensuring that Privacy Requests for erasure, restriction or cessation of processing, or withdrawal of consent to processing of any Client Personal Data are communicated to Planful, and, if applicable, for ensuring that a record of consent to processing is maintained with respect to each data subject. To the extent Client is unable to respond to Privacy Requests without Planful’s assistance, Planful will use commercially reasonable measures to assist Client in answering or complying with any Privacy Request in so far as it is possible and without undue delay.
- Data Protection Impact Assessment and Prior Consultation. Planful agrees to provide reasonable assistance at Client’s expense to Client where, in Client’s judgement, the type of Processing performed by Planful is likely to result in a high risk to the rights and freedoms of natural persons (e.g., systematic and extensive profiling, Processing sensitive Personal Data on a large scale and systematic monitoring on a large scale, or where the Processing uses new technologies) and thus requires a data protection impact assessment and/or prior consultation with the relevant data protection authorities.
- Demonstrable Compliance. Planful agrees to keep records of its Processing in compliance with Applicable Data Protection Law(s) and provide any necessary records to Client to demonstrate compliance upon reasonable request.
- Selling and Sharing of Personal Data. Client agrees that with the exceptions of Planful Account Data and Planful Usage Data, Planful is a Service Provider and is receiving Client Personal Data from Client in order to provide Services pursuant to the Agreement, which constitutes a business purpose under Applicable Data Protection Law(s) US. Planful will not (i) Sell or Share Personal Data; (ii) retain, use, or disclose Personal Data for any purpose other than the specific purpose of performing its obligations under the Agreement, including retaining, using, or disclosing the Personal Data for a commercial purpose other than fulfilling its obligations under the Agreement; or (iii) retain, use, or disclose Personal Data outside of the direct business relationship between Client and Planful.
- Compliance Management. Planful will promptly notify Client in writing in the event that it determines it is no longer able to meet its obligations under Applicable Data Protection Law(s) or this Addendum. Planful shall take appropriate measures to remediate its noncompliant Processing of Personal Data.
- Planful’s Role as a Controller. The parties agree that with respect to Planful Usage Data and Planful Account Data, Planful is an independent Controller, and the parties are not joint Planful will process Planful Usage Data and Planful Account Data solely to (i) manage the relationship with Client, including but not limited to performing its obligations to Client under the Agreement; (ii) to carry out Planful’s core business operations, such as accounting, audits, tax preparation and filing and compliance purposes; (iii) to monitor, investigate, prevent and detect fraud, security incidents and other misuse of the Services, and to prevent harm to Client;
(iv) for identity verification purposes; (v) to comply with legal or regulatory obligations applicable to the
processing and retention of Personal Data to which Planful is subject; and (vi) as otherwise permitted or required under Applicable Data Protection Law(s) and in accordance with this Addendum and the Agreement.
- Cross-Border Transfers of Personal
- Cross-Border Transfers of Personal Data. Client authorizes Planful and its Third Parties to transfer Client Personal Data across international borders, including from the European Economic Area to the United Any cross-border transfer of Client Personal Data must be supported by an approved adequacy mechanism.
- Standard Contractual Clauses. Planful and Client will use the Standard Contractual Clauses in Exhibit B as the adequacy mechanism supporting the transfer and Processing of Client Personal Data.
- Transfer Impact Assessments. Planful has conducted Transfer Impact Assessments for all countries outside of Europe where Planful transfers Personal Planful will review and, as necessary, re-evaluate the risks involved and the measures it has implemented to address changing data privacy regulations and risk environments associated with transfers of personal data outside of Europe.
- Information Security
- Planful agrees to implement appropriate technical and organizational measures designed to protect Client Personal Data as required by Applicable Data Protection Law(s) (the “Information Security Program”). Such measures shall include:
- Pseudonymisation of Client Personal Data where appropriate, and encryption of Client Personal Data in transit and at rest;
- The ability to ensure the ongoing confidentiality, integrity, availability of Planful’s Processing and Client
Personal Data;
- The ability to restore the availability and access to Client Personal Data in the event of a physical or technical incident;
- A process for regularly evaluating and testing the effectiveness of the Client’s Information Security Program to ensure the security of Client Personal Data from reasonably suspected or actual accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access.
- Security
- Security Incident Procedure. Planful will deploy and follow policies and procedures to detect, respond to, and otherwise address Security Incidents including procedures to (i) identify and respond to reasonably suspected or known Security Incidents, mitigate harmful effects of Security Incidents, document Security Incidents and their outcomes, and (ii) restore the availability or access to Client Personal Data in a timely manner.
- Notice. Planful agrees to provide prompt written notice without undue delay and within the time frame required under Applicable Data Protection Law(s) (but in no event longer than seventy two (72) hours) to Client’s Designated POC if it knows that a Security Incident has taken place. Such notice will include all available details required under Applicable Data Protection Law(s) for Client to comply with its own notification obligations to regulatory authorities or individuals affected by the Security Incident.
- Data Storage and
- Data Storage. Planful will not store or retain any Client Personal Data except as necessary to perform the Services under the Agreement.
- Data Deletion. Upon expiration or termination of the Agreement, at Client’s written request made within 28 days after such termination or expiration, Planful will provide Client with temporary access to the Planful platform to retrieve any Client or transaction log data left in Planful’s system. If return or destruction is prohibited by law, Planful shall use reasonable efforts to prevent such Client Personal Data from any further processing (except to the extent necessary for its continued hosting or processing required by law) and shall
continue to maintain the same levels of protection and confidentiality for the Client Personal Data remaining in Planful’s possession as required under Applicable Data Protection Law(s).
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- Audits. During the term of this Agreement and upon written request by Client, Planful, to the extent that it is acting as a Data Processor to Client, shall make available to Client all information reasonably necessary to demonstrate compliance with the obligations set forth under Applicable Data Protection Laws, provided that Planful shall have no obligation to provide commercially confidential information. Audits will be limited to documentation only and do not provide access to the Planful’s premises.
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- Liability. Planful’s liability for any losses or damages incurred by Client for fines and penalties imposed against Client by a government agency or resulting from claims brought against Client by third parties relating to Planful’s breach of its obligations under this addendum Addendum shall be subject to the Limitation of Liability clause set forth in the Agreement.
- Counterparts. This Addendum may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same A signed copy of this Addendum delivered by facsimile, e-mail or other means of electronic transmission is deemed to have the same legal effect as delivery of an original signed copy of this Addendum. The parties have caused this Addendum to be executed by their respective authorized representatives, as of the date indicated below the representative’s signature.
- The Agreement. All other terms and conditions in the Agreement shall remain in full force and
- Contact
- Planful and the Client agree to designate a point of contact for urgent privacy and security issues (a
“Designated POC”). The Designated POC for both parties are:
[CLIENT],
a(n)
Signature: Printed Name:
Title: |
Planful, Inc.,
a Delaware Corporation
Signature: Printed Name:
Title: |
Exhibit A
1.1 Subject Matter of Processing |
The Processing will involve Processing for data and application integration services.
The subject matter of Processing is the Services pursuant to the Master Subscription Agreement. |
1.2 Duration of Processing |
The Processing will continue until the expiration or termination of the Master Subscription Agreement. |
1.3 Categories of Data Subjects |
Includes the following:
● Prospects, Clients, business partners and vendors of Client (who are natural persons)
● Employees or contact persons of Client’s
prospects, Clients, business partners and vendors
● Employees, agents, advisors, freelancers of Client (who are natural persons)
● Client’s users authorized by Client to use the
Services |
1.4 Nature and Purpose of Processing |
Includes the following:
The purpose of Processing of Client Personal Data by Planful is the performance of the Services pursuant to the Master Subscription Agreement. |
1.5 Types of Personal Information |
Includes the following:
● a name and surname;
● a home address;
● an email address such
as name.surname@company.com;
● an identification card number;
● location data (for example the location data function on a mobile phone);
● an Internet Protocol (IP) address;
● a cookie ID;
● data held by a hospital or doctor, which could be a symbol that uniquely identifies a person. |
Exhibit B
Standard Contractual Clauses (Processors)
For the purposes of Article 28(3) and (4) and Chapter 5 of the EU General Data Protection Regulation 2016/679 for the transfer of personal data to processors established in third countries which do not ensure an adequate level of data protection.
Name of the data exporting organisation:
Address: [INSERT Client’s address]
Tel.: ; fax: ; e-mail:
Other information needed to identify the organisation
……………………………………………………………
(the data exporter)
And
[The gaps below are populated with details of the relevant Contracted Processor:] Name of the data importing organisation: Planful, Inc.
Address: 150 Spear Street Suite 1700, San Francisco, CA 94105
Tel.: ; fax: ; e-mail: legal@Planful.com
Other information needed to identify the organisation:
…………………………………………………………………
(the data importer)
each a “party”; together “the parties”,
HAVE AGREED on the following Contractual Clauses (the Clauses) in order to adduce adequate safeguards with respect to the protection of privacy and fundamental rights and freedoms of individuals for the transfer by the data exporter to the data importer of the personal data specified in Appendix 1.
STANDARD CONTRACTUAL CLAUSES
- The Standard Contractual Clauses (“SCCs”) found at https://ec.europa.eu/info/law/law-topic/data- protection/international-dimension-data-protection/standard-contractual-clauses-scc_en, or any successor website or we address designated by the EU Commission shall apply to the transfer of European Union Personal Data outside of the European Union.
- The following shall apply to the SCCs, including the election of specific terms or optional clauses as described in more detail below, and any options clauses not expressly selected are not included below.
- In relation to Personal Data that is protected by the GDPR, the EU SCCs will apply as follows:
- Module One (Controller to Controller) of the EU SCCs shall apply when Planful is processing Personal Data as a Controller pursuant to Section 3(l) of this Addendum;
- Module Two (Controller to Processor) of the EU SCCs apply when Client is a controller and Planful is processing Personal Data for Client as a Processor pursuant to this Addendum;
- For each module, where applicable, the following shall apply:
- In Clause 7, the optional docking clause shall not apply;
- In Clause 9, Option 2 shall apply and the period for prior notice of Sub-Processor changes shall be contingent on Client opting into notifications regarding such additions at https://planful.com/sub- processors/. Once opted in, Planful shall notify Client of any proposed amendments to the Sub- Processor List (including the addition or any replacement to the list) at least ten days prior to any such change;
- In Clause 11, the optional language shall not apply;
- In Clause 13, all square brackets are hereby removed;
- In Clause 17, Option 1 shall apply, and the EU SCCs shall be governed by Irish Law;
- In Clause 18(b) disputes shall be resolved before the Courts of Ireland;
ANNEX I
- LIST OF PARTIES
Data exporter(s): [Identity and contact details of the data exporter(s) and, where applicable, of its/their data protection officer and/or representative in the European Union]
Name:
Address:
Contact person’s name, position and contact details:
Activities relevant to the data transferred under these Clauses:
Signature: Role (controller/processor):
Data importer(s): Planful is the leading provider of cloud-based enterprise performance management (EPM) software solutions. Planful enterprise performance platform helps finance departments and executives improve their modeling, planning, consolidation, reporting, and analytics processes.
Name: Planful Inc.
Address: 150 Spear Street Suite 1700 San Francisco, CA 94105
Contact person’s name, position and contact details: Eugenia Bergantz, General Counsel, legal@planful.com Activities relevant to the data transferred under these Clauses:
Signature: Role (controller/processor):
B. DESCRIPTION OF TRANSFER
Categories of data subjects whose personal data is transferred
The personal data transferred may concern data exporter’s and its Affiliates’ clients’ and prospective clients’
representatives and end users, as well as employees of data exporter and its Affiliates.
Categories of personal data transferred
The personal data transferred may include the following information regarding the data subjects: legal names, partial names and nicknames; titles; positions; employer; salary history; work contact information (including work email addresses),, country of residence, nationality and connection and localisation data (including IP addresses, cookie ID).
Planful does not knowingly collect (and Client shall not knowingly submit) any special categories of data (as defined under the Data Protection Laws) and terms of this addendum or contract does not permit customers or end users of the EPM cloud services to upload any such special categories of data.
The frequency of the transfer (e.g. whether the data is transferred on a one-off or continuous basis). Continuous
Nature of the processing
The personal data transferred will be processed in performance of the provision of services by data importer to data exporter in accordance with the terms of all agreements between the parties, including these Clauses.
Purpose(s) of the data transfer and further processing Enforcement of contract and fulfillment of contractual obligations
The period for which the personal data will be retained, or, if that is not possible, the criteria used to determine that period
Personal data shall be retained for the duration of the contract and up to 28 days after termination while Planful fulfills its post-termination obligations to Client in accordance with the MSA and DPA
For transfers to (sub-) processors, also specify subject matter, nature and duration of the processing
The sub-processors listed in Exhibit C will receive data to fulfill Planful’s contractual obligations to Client and improve
the Application Services for the duration of the contract or as otherwise required by law.
C. COMPETENT SUPERVISORY AUTHORITY
Identify the competent supervisory authority/ies in accordance with Clause 13
The competent supervisory authority is Office of the Data Protection Commissioner located at Canal House, Station Road, Portarlington, Co. Laois, R32 AP23, Ireland.
ANNEX II
Description of the technical and organisational measures implemented by the data importer(s) (including any relevant certifications) to ensure an appropriate level of security, taking into account the nature, scope, context and purpose of the processing, and the risks for the rights and freedoms of natural persons.
Data Importer maintains and enforce industry standard technical and organizational measures to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access and ensure a level of security appropriate to the risk of its processing of Personal Data processing consistent with its obligations under the Agreement and the GDPR. These measures shall include a comprehensive information security program that includes administrative, physical and technical safeguards for protection of the security, confidentiality and integrity of Personal Data that are appropriate to the type of information that Data Importer will process. Data Importer shall regularly monitor compliance with these safeguards.
Core technical and organizational security measures implemented by Data Importer as of the date of signature are
described in Data Importer’s most current SOC audit reports, which will be provided to Data Exporter upon request.
To mitigate the risk to information processing resources, unauthorized disclosure or erasure of information and interruption of support for business processes which may result from unauthorized access, security controls implemented by the Data Importer are included in the following sections:
- Organizational Control – Measures which comply with the specific requests of Data Protection, regarding the internal organization such as commitment of employees to data secrecy, data backup/deletion, spatial/personal separation of data from other Clients etc.
- Entry Control – Measures to limit entrance of unauthorized persons to areas where personal data is used or processed such gate control, identification badges/code cards etc.
- Admission Control – Measures to limit admission of unauthorized persons to systems where personal data is used or processed such as safeguarding of physical network infrastructure, firewalls etc.
- Access Control – Measures to limit access of unauthorized persons to systems where personal data is used or processed such as having least privilege/selective access policy, use of encryption, audit logging, individual user ids/strong passwords, regulated procedures for granting, changing and revocation of access rights etc.
- Transmission Control – Measures to ensure that personal data cannot be read, copied, modified or removed without authorization such as use of encryption both at rest and in transit, audit logging to have retrospect information which data has be retrieved by whom etc.
- Availability Control – Measures to ensure that personal data is protected from accidental destruction or loss such as fail over capabilities, regular tested backups stored in multiple locations and disaster recovery plan, change management process etc.
- Separation Control – Measures to ensure that data collected for different purposes can be processed separately such use of separate user roles, logical/physical separation of data etc.
Exhibit C
List of Sub-Processors
Company Name |
Sub-processing Activities |
Location |
Country |
AWS Inc. (US, Canada, UK, Ireland) |
Hosting of Financial Planning Services |
Northern Virginia Oregon
Calgary Toronto London Dublin Sydney |
United States United States Canada Canada
United Kingdom Ireland Australia |
AWS Inc. (US, Canada, EU) |
Hosting of Marketing Planning Services |
Northern Virginia Oregon
Calgary Toronto Dublin Frankfurt |
United States United States Canada Canada Ireland Germany |
Microsoft Azure |
Hosting of Financial Planning Services |
Sydney Melbourne |
Australia Australia |
Digital Realty |
Hosting (US Data only) of Financial Planning Services |
Northern California |
United States |
Pendo.io Inc. |
In product communications and survey for Financial Planning Services |
San Francisco, CA
/Hyderabad |
United States, India |
NetSuite |
Data Management (only applicable when Client purchases the integration) |
San Francisco, CA
/Hyderabad |
United States, India |
Salesforce |
Support Ticketing |
San Francisco, CA
/Hyderabad |
United States, India |
Gainsight |
Product Usage Analytics and in product engagement |
San Francisco, CA
/Hyderabad |
United States, India |
Trend Micro |
Cloud Security for Marketing Planning Services |
Northern Virginia Oregon
Dublin Frankfurt |
United States United States Ireland Germany |
Boomi*
*Boomi is only a sub- processor for Clients who purchased Boomi connectors with their Planful subscription |
Data Integration Services for Financial Planning Services |
Northern California Northern Virginia London
Dublin Sydney Melbourne |
United States United States United Kingdom Ireland Australia Australia |
OpenAI L.L.C. |
Machine Learning/AI Data Processing for Financial Planning Services (only applies |
San Francisco, CA
/Hyderabad |
United States, India |
|
to customers using AI Features) |
|
|
Document360 Limited |
Machine Learning/AI Data Processing for Financial Planning Services (only applies to customers using AI Features) |
San Francisco, CA
/Hyderabad |
United States, India |
Exhibit D
International Data Transfer Addendum to the EU Commission Standard Contractual Clauses
The Parties agree that to the extent there are transfers of Personal Data from the United Kingdom, the International Data Transfer Addendum to the EU Commission Standard Contractual Clauses available at https://ico.org.uk/media/for-organisations/documents/4019539/international-data-transfer-addendum.pdf, issued by the UK ICO under S119A(1) Data Protection Act 2018 and in force March 21, 2022 (the “UK SCCs”), are hereby incorporated by reference and apply to this DPA.
In addition, where the UK SCCs identify optional provisions (or provisions with multiple options) the following shall apply:
Part 1 Tables:
Table 1: The party details and contact information in Table 1 of the UK SCCs shall be the party details and contact information as set out in Annex 1 of the EU SCCs. The start date shall be the effective date of the DPA.
Table 2: Exhibit B to the DPA sets out the version of the Approved EU SCCs which this Addendum is appended to, including the selected modules, clauses, optional provisions and Appendix Information.
Table 3: “Appendix Information” means the information which must be provided for the selected modules as set out in the Appendix of the Approved EU SCCs (other than the Parties), and which for this Addendum is set out in Exhibit B to the DPA:
-Annex 1 (Description of Transfer; the list of Parties)
-Annex 2 (Technical and Organisational Measures)
-Annex 3 attached hereto as Exhibit C (List of Sub processors, if any). Part 2 Mandatory Clauses: Mandatory Clauses
Part 2: Mandatory Clauses of the Approved Addendum, being the template Addendum B.1.0 issued by the ICO and laid before Parliament in accordance with s119A of the Data Protection Act 2018 on 28 January 2022, as it is revised under Section 18 of those Mandatory Clauses, are incorporated by reference.
Exhibit E
Swiss Standard Contractual Clauses Addendum
The Parties agree that for transfers of Personal Data from the Switzerland subject exclusively to the Data Protection Laws and Regulations of Switzerland (“Swiss Data Protection Laws”), the terms of the EU SCCs shall be amended and supplemented as specified by the relevant guidance of the Swiss Federal Data Protection and Information Commissioner, and the following provisions shall apply:
- General and specific references in the EU SCCs to GDPR, or EU or Member State Law, shall have the same meaning as the equivalent reference in Swiss Data Protection Laws.
- In respect of data transfers governed by Swiss Data Protection Laws, the EU SCCs also apply to the transfer of information relating to an identified or identifiable legal entity where such information is protected similarly as Personal Data under Swiss Data Protection Laws until such laws are amended to no longer apply to a legal entity.
- Where the data exporter is established in Switzerland or falls within the territorial scope of application of Swiss Data Protection Laws and Regulations, the Swiss Federal Data Protection and Information Commissioner shall act as competent supervisory authority insofar as the relevant data transfer is governed by Swiss Data Protection Laws and
- In respect of disputes, the choice of forum and jurisdiction as set out in the EU SCCs shall apply. For Data Subjects habitually resident in Switzerland, the law and courts of Switzerland are an alternative place of