Operational Planning Definition

What does operational planning mean? Operational planning is a process that involves creating a detailed roadmap to align with a strategic plan.

The operational plan itself is a document that outlines timelines, action items, and critical milestones for executing the strategic plan. This document defines the organization’s objectives and goals and clarifies how to achieve them.

An operational planning process involves examining how a business operates and laying out who’s responsible for what and when.

Remember, every company approaches this differently, and annual operational plans are constantly updated or changed. The key to making it work? Clear and collaborative communication.

The timeframe to execute a plan typically depends on an organization’s velocity. For example, creating an annual operational plan is a fluid, changing process.

A well-conceived business operational plan keeps team members collaborating smoothly, ensures everyone knows what needs to be done and what their part is, and guides critical decisions about long-term strategy.

Critical steps of operational planning

Clearly define the goal or vision for the operational plan.

Analyze and identify essential business stakeholders, team members, budgets, and resources.

1. Clearly define the goal or vision for the operational plan.

2. Analyze and identify essential business stakeholders, team members, budgets, and resources.

3. Accurately plan for risk.

4. Consistently track performance.

5. Communicate to team members and stakeholders about progress.

6. Adapt the operational plan to broader company goals as needed.

Operational Planning FAQs

What is Operational Planning?

What is operational planning for the business? Operational planning in business entails a team or department working to carry out a strategic plan. It’s a forward-looking process that outlines departmental goals, resources, and budget to ensure team-based activities align with the strategic plan.

Effective operational business plans rely on the commitment of the entire team or department. This buy-in ensures issues are promptly reported, goals are identified, timelines are adhered to, and business collaboration is optimized.

When there’s transparent communication between the finance department and the rest of the business, operational plans become even more efficient in driving the organization toward its objectives.

Examples of operational planning:

• A manufacturing company is developing a plan to boost revenue by 30%.
• Finance collaborating with sales, marketing, operations management, and other vital areas to align strategies supporting revenue growth and achieving business goals.
• A brand planning to launch a new product involves market research, R&D, manufacturing, supply chain, logistics, distribution, sales, marketing, and customer support.

Why is Operational Planning Important?

Just as a roadmap helps you navigate a physical journey, an operational plan guides your organization on its path to success.

Everyone on the team can refer to a single source of truth to understand the organization’s direction and how their roles contribute to achieving the overall goals.
An operational plan is a living document that should be reviewed and updated regularly. It should be adaptable to changing circumstances and also provide stability and direction for your organization.

What are the Benefits of Operational Planning?

As we said, think of operational planning as the roadmap that keeps your business on the right track, regardless of size.

One of the most significant advantages of operational planning is getting everyone on the same page, working together like a well-oiled machine to reach your strategic company goals.

Operational planning helps leadership define responsibilities, daily tasks, and activities in detail. It also shows how team members support overall department and organizational goals and describes outcomes to measure against daily tasks.

It also boosts team productivity. Operational planning enhances efficiency, productivity, and profits by ensuring employees in each department and across the company know their daily responsibilities and objectives.

Here are some of the benefits of having a robust operational plan:

• Improved communication: An operational plan ensures everyone understands the organization’s goals and priorities.
• Increased efficiency: An operational plan streamlines your organization’s operations and improves its efficiency.
• Reduced risk: An operational plan allows organizations to identify and mitigate risks.
• Enhanced decision-making: An operational plan can help your organization make better decisions by providing a framework for evaluating different options.
• Improved accountability: An operational plan can hold your organization accountable for its performance.

Remember, operational plans are built by humans and are susceptible to human error. But when you weigh the pros against the cons, it’s clear that all organizations benefit from an operational plan in place to support growth.

Who is Responsible for Operational Planning?

Typically, an operational plan lives in the realm of middle management — in contrast to the C-suite’s strategic plan.

Operational plans have a narrower scope and focus on routine tasks that continuously evolve. Changes to the strategic plan are typically less frequent compared to operational plans.

There are several factors to consider when determining who creates operational plans: <H3>

• Scope. An operational plan is laser-focused on the initiative itself and the team, ensuring the scope is manageable. It should include the “who, what, and when” for every activity.
• Timeline. The duration of an operational plan can vary depending on the organization’s speed and velocity. It can cover a quarter, six months, or a fiscal year.
• Stakeholders. To accurately plan the work, involve operational planning stakeholders who are close to the work. Finance, in particular, plays a vital role in aligning tactical details with strategic execution.

Strategic Planning vs Operational Planning

Strategic, tactical, and operational planning are distinct yet interconnected processes organizations use to achieve their goals. Each level of planning has a specific focus and timeframe.

Let’s look at each type of plan in detail.

What is a strategic plan?

A strategic plan describes an organization’s high-level goals, long-term vision, and mission, usually over the next three to five years.

This type of plan also details any significant projects or initiatives that must happen to meet this vision and how the organization will broadly measure the goals.

A strategic plan provides a big-picture view of the organization’s direction and broad objectives. In other words, it’s a visionary plan that doesn’t address the steps needed to achieve them.

What is an operational plan?

An operational plan (also known as an operation plan, work plan, or operations plan) is a detailed outline of what a team or department will focus on in the immediate future, typically within the upcoming year.

The operational plan answers questions about weekly goals, tasks, and responsibilities, ensuring alignment with the organization’s strategic goals and mission.

What is a tactical plan?

A tactical plan maps out the steps an organization or team must take after creating their strategic and operational plans.

It involves breaking down strategic and operational plans into smaller, more manageable goals and objectives.

Tactical plans define the steps and actions needed to achieve the desired outcomes.

Critical differences between strategic planning, operational planning, and tactical planning

• Strategic plans focus on long-term goals and the overall direction of the organization.
• Operational plans focus on short-term, day-to-day activities and implementation.
• Tactical plans bridge the gap between strategic and operational planning, ensuring that the goals outlined in the strategic plan are achievable through specific actions.

The Best Plan for Your Team

Remember, strategic, tactical, and operational planning work together to ensure organizations have a clear and actionable roadmap for achieving their goals.

Strategic planning is essential for setting the long-term direction, while operational planning is crucial for executing day-to-day activities. Tactical planning can break down goals into smaller, achievable steps.

What is the Operational Planning Process?

Remember these best practices and operational planning techniques when building an operational planning cycle.

Research and Identify Goals

The goal of an operational plan is to address foundational questions.

Start by reviewing your strategic plan. Ask yourself, “How will our actions shape our organization?”

From there, consider the following factors:

1. Resources. What is your operating budget? How does it compare to previous years?

2. Staffing. Do you have enough talent to achieve your goals? How do you want to grow your workforce over one, two, and three years?

3. Tools. What operational planning methodology will you use to carry out your plan? What are the operational planning tools you will use?

4. Team alignment. Have you effectively communicated your organization’s vision for the future to your team members?

5. Performance benchmarks. How will you measure progress?

6. Prioritize feedback. Be willing to accept feedback and adjust the operational plan as necessary.

Visualize the Operational Plan

To bring your operational plan to life, you must clearly articulate it to your team.

Project management software can offer all stakeholders a high-level view of tasks and progress. Identify which operational business planning techniques and tools will best achieve the organization’s goals.

Operational planning software can be a valuable asset throughout the process.

Assign People and Budget

In operational planning, budgeting involves assigning tasks and allocating resources to team members to achieve specific financial goals.

Each budget item should align with the strategic objectives outlined in the operational plan, with corresponding timelines and deliverables.

Tracking and Informing Progress

To ensure effective monitoring and progress reporting, establish a reporting system that aligns with the goals, targets, deliverables, resource allocation, and timetables outlined in the operational plan.

This reporting process allows stakeholders to provide regular feedback on the plan’s implementation and track advancements toward achieving the desired outcomes.

Adjust the Operational Plan as Needed

The most effective operational plans can identify areas for improvement. The team can then strategically adjust the plan, involve additional members, and proceed toward the next benchmark with a refined approach.

What Should Operational Planning Include?

No two operational plans are alike. What is consistent across plans is that the primary goal is to create a functional operational plan that aligns with the organization’s mission and strategic plan.

A clearly defined operational plan ensures that every manager and employee understands their specific responsibilities and the methods and timing of their execution.

Here are key elements of an operational plan:

• A title page. This summarizes the operational plan.
• An executive summary. This provides a few sentences with a rough idea of the overall plan and its primary sections.
• Mission statement. A clear and concise statement of your organization’s purpose and values.
• Vision statement. A description of what your organization will achieve. This will come from your strategic plan.
• Goals and KPIs. Specific, measurable, achievable, relevant, and time-bound objectives your organization wants to achieve.
• Timeline. A schedule of when your organization plans to achieve its goals and objectives.
• Financial summary. A detailed plan of how your organization will allocate its financial resources.
• Hiring plan. Determine how many monthly/quarterly team members to hire across different departments.
• Strategies. The methods your organization will use to achieve its goals.
• Tactics. The specific actions your organization will take to implement its strategies.
• Key assumptions and risks. Provide a risk analysis to mitigate issues before they arise.
• Metrics. The measures your organization will use to track its progress and evaluate its success.
• Next steps. Suggest next steps, if any.

Learn more: Download our annual planning checklist to ensure you cover all the essential bases.

What are the Steps to Build an Operational Plan?

Operational planning aims to create a practical plan that supports existing strategic goals, not to generate new ones.

Like project planning, operational planning is never a one-and-done task but a continuous process.

Here are the steps you need to get started:

1. Start with a strategic plan

Before diving into operational details, establish the long-term vision and goals through a strategic plan.

The leadership team should create and monitor the strategic plan, making necessary adjustments.

2. Sharpen the scope

Narrow down the operational plan’s scope to a specific department, team, or focus area.

Start big with the strategic plan, then narrow down to the operational plan. From there, focus on the tactical areas you need to see your plan through — in other words, a supporting action plan.

3. Identify key stakeholders

Before executing the operational plan, it’s crucial to recognize the key stakeholders involved in the operational planning process.

These team members play a vital role in leading and informing others. Identifying these team members in advance ensures effective communication and successful execution of the operational plan.

4. Create the operational plan

Your operational plan outlines the timeframe for achieving specific goals and presents the team’s actions. It must include objectives, deliverables, quality standards (if any), desired outcomes, operating budget, staffing and resource requirements, and progress and monitoring information.

5. Share the operational plan

Share the operational plan with key stakeholders so they understand mission-critical goals and the daily tasks that support them.

Track progress in real-time for best results. This also allows you to update the operational plan and report on progress to team members and stakeholders as needed.

 

Does Planful Help With Operational Planning?

Absolutely! Planful’s Financial Performance Management platform seamlessly integrates the demand for structured planning in finance with the business’s need for dynamic planning.

With Planful, you can create collaborative financial plans that align resources with strategic goals. Planful also automates the data collection process for operational planning, saving you from a time-consuming, manual process.

The platform’s agility enables you to adapt and pivot quickly in response to changing business conditions. You can reliably model numerous scenarios and effortlessly convert annual plans into quarterly or monthly rolling forecasts, all tailored to the organization’s current requirements.

Learn more about Planful’s Operational Planning solution.